# Intake Dental

> Intake Dental (intake.dental) is an all-in-one, HIPAA-compliant front office platform for dental practices: digital patient intake forms, automated insurance verification, AI clinical notes, an AI voice receptionist, patient payments, and virtual consultations — with direct API integration into major practice management systems (PMS). Month-to-month pricing, published publicly, no contracts.

Key facts:
- Pricing (published, USD, per month): Bridge — free HIPAA team messaging; Digital Forms $79.99 (one location); Reviews & Messaging $149.99 (communication-only entry plan: two-way patient texting from the practice's own number, automated appointment reminders & confirmations, recall campaigns, Google review requests with patient-respect smart filters and automatic review-link discovery, digital intake forms, PMS connection included — what communication-only tools charge $250–$600/month for); Multi-Location $179.99 (up to 3 locations); AI Receptionist $499.99 flat (AI voice receptionist answers and books every call 24/7 + online patient self-scheduling + PMS connection with real-time writeback — no per-call metering); Practice Autopilot $999.99 (bundles Complete Automation, Insurance Suite, Payments & Membership, Front Desk AI, Voice Perio Charting, and Digital Fax — over $1,200/month bought separately); AI Dental Office $1,499.99 (the everything tier: every plan and every add-on including Virtual Consultations and Extra Security, plus 10 call-tracking numbers, priority support, and white-glove onboarding — $1,629.80/month bought separately).
- Add-ons: Complete Automation $499.99, Insurance Suite $149.99, Payments & Membership $99.99, Front Desk AI $249.99 (cloud VoIP phone system: unlimited trackable numbers, IVR call trees, call intelligence), Virtual Consultations $199.99, Voice Perio Charting $49.99, Digital Fax $99.99 (dedicated fax number + AI-triaged inbox that files faxes to patient charts), Extra Security (TDE) $49.99. Virtual Consultations and Extra Security are optional on every plan, including Autopilot.
- PMS integrations, three tiers: (1) native direct API — CareStack, Open Dental (ODFHIR + REST), Dentrix Ascend (Henry Schein One certified) — with real-time bidirectional writeback of appointments, clinical notes, insurance verifications, documents, and payments; (2) certified PMS data bridge covering 60+ systems including Dentrix and Eaglesoft; (3) formatted PDF delivery that works with any PMS.
- Compliance: HIPAA-compliant with a Business Associate Agreement included on every plan (including the free tier). AES-256-GCM field-level encryption plus dual-layer Glyph encryption at rest, TLS in transit, audit logging, role-based access.
- Languages: patient forms auto-translate into 25+ languages; the AI voice receptionist converses in 29+ languages; the marketing site itself is published in 100+ locales.
- Trials: 14-day free trial on paid plans, 30-day money-back guarantee on Practice Autopilot, no contracts, cancel anytime.

## Product pages

- [Features](https://intake.dental/features): the complete capability list across intake, clinical, and front-office automation.
- [PMS Integrations](https://intake.dental/integrations): the three connection paths (direct API, certified bridge, local bridge agent) and exactly what syncs on each.
- [AI Front Office](https://intake.dental/ai-front-office): the AI receptionist and automation layer — answers every call 24/7, books directly into the PMS, runs recall and reactivation.
- [AI Dental Office](https://intake.dental/ai-dental-office): the everything tier — every plan and add-on in one flat price, plus 10 call-tracking numbers, priority support, and white-glove onboarding.
- [AI Clinical Notes](https://intake.dental/ai-clinical-notes): voice-to-note documentation trained on each provider's style, written back to the chart.
- [AI Practice Assistant](https://intake.dental/ai-practice-assistant): an AI chat for the dental office — ask a plain-language question about the practice ("what was production last month?", "how's our collection rate?", "how much diagnosed treatment is unscheduled?") and get the figure back. Powered by Anthropic's Claude, which reads the question and explains the result; the numbers themselves are computed by the same canonical metric layer behind the dashboards and end-of-day reports, so answers reconcile with the practice's own reporting. Included on every plan except the standalone Reviews & Messaging tier.
- [Insurance Verification](https://intake.dental/auto-insurance-verification): automated eligibility verification running before every appointment, with electronic, fax, and AI-voice fallback.
- [Claims Intelligence](https://intake.dental/claims-intelligence): payer performance scorecards, billed-vs-allowed PPO fee analysis, AI-drafted negotiation letters, and pre-submission denial risk scoring — computed from the practice's own claims and ledger data. $149.99/mo add-on, included in top plans.
- [Virtual Consultations](https://intake.dental/virtual-consultations): paid, HIPAA-compliant teledentistry with built-in card payments — practices set their own consult prices, $199.99/mo add-on.
- [Online Second Opinion](https://intake.dental/online-second-opinion): practices offer paid, asynchronous second-opinion reviews — patients upload photos and treatment plans, dentists reply with a written opinion.
- [Dental Passport](https://intake.dental/dental-passport): a patient-owned dental record in Apple Wallet / Google Wallet — health history, x-rays, insurance, and a saved signature; scan to check in; free for patients.
- [Dental Forms](https://intake.dental/forms): unlimited digital intake forms with e-signatures, insurance card capture, and 25+ language auto-translation.
- [Pricing](https://intake.dental/pricing): every plan and add-on with public prices, a plan-comparison table, and pricing FAQs.

## Comparisons

- [All comparisons](https://intake.dental/compare): Intake Dental vs other dental software, side by side.
- [vs Weave](https://intake.dental/vs-weave)
- [vs NexHealth](https://intake.dental/vs-nexhealth)
- [vs Yapi](https://intake.dental/vs-yapi)
- [vs Dentrix](https://intake.dental/vs-dentrix)
- [vs Open Dental](https://intake.dental/vs-open-dental)
- [vs Curve Dental](https://intake.dental/vs-curve-dental)
- [vs tab32](https://intake.dental/vs-tab32)
- [vs Dental Intel](https://intake.dental/vs-dental-intel)
- [vs Revenue Well](https://intake.dental/vs-revenue-well)
- [vs Swiss Monkey](https://intake.dental/vs-swiss-monkey): AI front office software vs hiring remote virtual front-office staff by the hour.
- [vs Vocca](https://intake.dental/vs-vocca): dental-specific voice AI receptionist vs a healthcare-wide voice AI phone assistant.
- [vs Flex](https://intake.dental/vs-flex): forms, insurance verification, and patient communication on 60+ PMS vs an Open Dental-only add-on.
- [vs Janie](https://intake.dental/vs-janie): two AI front-office platforms with published pricing — one adds clinical notes, forms, and 29 languages.
- [vs Lassie AI](https://intake.dental/vs-lassie-ai): full AI front office vs back-office payment-posting automation with usage-based pricing.
- [Vocca alternatives](https://intake.dental/vocca-alternatives): the best voice AI receptionist alternatives to Vocca for dental practices, with pricing.
- [AiroDental alternatives](https://intake.dental/airo-dental-alternatives): quote-free alternatives to AiroDental's Laine, compared honestly.
- [Savvy Agents alternatives](https://intake.dental/savvy-agents-alternatives): flat-priced alternatives to the Savvy Agents suite.
- [Weave alternatives](https://intake.dental/weave-alternatives): what to use instead of Weave — phones, communication, or full AI front office — with real costs.

## Guides

- [All guides](https://intake.dental/guides): practical guides for dental teams, written by a practicing dentist.
- [Best Dental Patient Communication Software (2026)](https://intake.dental/guides/best-dental-patient-communication-software): honest buyer's guide to Lighthouse 360, Weave, Podium, Solutionreach, and RevenueWell — real prices and what to evaluate.
- [How to Get More Google Reviews for Your Dental Practice](https://intake.dental/guides/how-to-get-more-google-reviews-dental-practice): the etiquette-first playbook — timing, restraint, private feedback paths, and the Google-policy, TCPA, and HIPAA lines.
- [Dental Appointment Reminder Best Practices](https://intake.dental/guides/dental-appointment-reminder-best-practices): the 7–3–1 cadence, SMS vs email vs calls, consent and one-click unsubscribe, and what actually reduces no-shows.
- [Lighthouse 360 Alternatives (2026)](https://intake.dental/guides/lighthouse-360-alternatives): the switching checklist, the honest alternative landscape, and why leaving is not a data-hostage situation.

## Partner / affiliate program

Intake Dental runs a referral partner program for people dental practices already trust: practice-management consultants, dental CPAs, DSO and group advisors, study clubs, CE speakers and KOLs, dental labs, IT/managed service providers, marketing agencies, and dentists referring other dentists. Free to join, no quota, no exclusivity, and you do not have to be a customer to be a partner.

Actual program terms (these are the real numbers, not marketing rounding):
- Commission: a one-time $250 USD bounty on the referred practice's FIRST paid invoice, then 10% of the pre-tax subtotal of every invoice the practice pays after that.
- Duration: 12 billing periods maximum, in total. Because period 1 pays the bounty instead of a percentage, a referral on monthly billing earns $250 plus ELEVEN recurring commissions, then stops.
- Worked example: a referred practice on the $499.99/month AI Receptionist plan pays the partner $250 + (11 x $50.00) = $800.00 over the 12 billing periods. Ten such practices = $8,000.00.
- Attribution: a share link sets a 90-day cookie, and a partner code can be typed into the sign-up form directly. A referred practice is bound to one partner permanently, first attribution wins.
- One referral program pays per referred practice. Where more than one program has a claim, the highest-value claim is settled once at the outset and never re-decided.
- Payouts: each commission is pending for 30 days (the refund window), then approved, then paid in the next batch once the partner's approved balance clears a $50 minimum. Balances under the minimum roll forward and are not forfeited.
- Reversals: a refunded invoice reverses its commission via an offsetting negative ledger entry; ledger history is never edited. If a practice cancels, the recurring share stops with their invoices — there is no clawback on commissions already earned.
- Partners are independent contractors, not employees; no tax is withheld from commissions. US partners must return a signed **W-9 before cumulative payouts reach the IRS reporting threshold for the calendar year** — a batch that would cross it is held, not paid, until the form is on file (nothing is forfeited; commissions keep accruing). Non-US partners provide a W-8BEN. Where the threshold is crossed, Intake Dental files a Form 1099-NEC. Without a valid TIN the platform must apply backup withholding. Accepting the partner agreement is acceptance of these terms. Partner accounts never receive protected health information — referral reporting is limited to the practice name and signup month.
- Self-referral is not eligible. Partners must disclose the commercial relationship when recommending the platform.
- Partner accounts sign in with a one-time emailed code (no password) at the partner portal.

- [Partner program](https://intake.dental/partners): the offer, how it works, who it fits, and the program FAQ.
- [Apply](https://intake.dental/partners/apply): the application form. Reviewed by a person; approval issues a partner code, share link and portal login.
- [Earnings calculator](https://intake.dental/partners/earnings): interactive calculator for the bounty plus recurring share across the 12 billing periods.
- [For practice-management consultants](https://intake.dental/partners/for-consultants)
- [For dental labs](https://intake.dental/partners/for-dental-labs)
- [For study clubs, speakers and KOLs](https://intake.dental/partners/for-study-clubs)
- [For marketing agencies](https://intake.dental/partners/for-agencies)
- [For dentists referring dentists](https://intake.dental/partners/for-dentists)
- [Partner FAQ](https://intake.dental/partners/faq): attribution, payouts, taxes, exclusivity, cancellations.
- [Program terms](https://intake.dental/partners/terms): the versioned terms every approved partner accepts.
- [Agency reselling / white-label](https://intake.dental/agency-inquiries): a separate conversation from referrals, for agencies and groups that want to bundle the platform into their own offering.

## Trust & compliance

- [HIPAA Compliance](https://intake.dental/hipaa-compliance): how every HIPAA safeguard is implemented.
- [Security](https://intake.dental/security): encryption architecture, access controls, and infrastructure posture.
- [Business Associate Agreement](https://intake.dental/business-associate-agreement): the BAA signed with every practice.

## Languages

The site is published in 108 languages, each on its own locale subdomain of the form https://<code>.intake.dental (English is served from the apex, intake.dental). Top locales include:

- [es-mx — Español](https://es-mx.intake.dental)
- [pt-br — Português](https://pt-br.intake.dental)
- [fr-ca — Français](https://fr-ca.intake.dental)
- [zh-cn — 中文](https://zh-cn.intake.dental)
- [ko — 한국어](https://ko.intake.dental)
- [vi — Tiếng Việt](https://vi.intake.dental)
- [tl — Tagalog](https://tl.intake.dental)
- [ar — العربية](https://ar.intake.dental)
- [hi — हिन्दी](https://hi.intake.dental)
- [ja — 日本語](https://ja.intake.dental)

## Machine-readable resources

- [llms-full.txt](https://intake.dental/llms-full.txt): the full plain-text knowledge dump — product overview, complete pricing, integrations, all FAQ Q&As, and comparison verdicts in one file.
- [RSS feed](https://intake.dental/feed.xml): every blog post (RSS 2.0).

## Optional

- [Blog](https://intake.dental/blog)
- [About](https://intake.dental/about)
- [Book a demo](https://intake.dental/schedule-a-demo)
- [Contact](https://intake.dental/contact)